Fee Allocation Per Invoice Report

In this article:

• Description 
• Use Cases  
• Finding and Using the Report  
• Available Filters 
• Report Output 
• Additional Notes   

Description 

This report looks for all invoices that have been approved within the period the report is run by and break down the fees, expenses and tax for the invoices. The key factor is that the information it shows is based (as the name suggests) on the date of the invoice. It does not matter if the time was recorded within the date range of the report. For example, you might have recorded the time around the first of the year, but if you bill the matter in August, it will only show the fee allocation  for that time in August. If you run the report for July, it will not show the fee allocation. This report also ignores whether the invoice has been paid. 

Use Cases  

The Fee Allocation at Invoice Date Report should be used to track how much your fee earners are able to bill for a period of time, regardless of when the work for that bill was done. It is useful to see how much each matter/ fee earner is contributing to what is billed. If your firm measures fee earner contributions by what is billed, not by what is earned per fee earner, this is an ideal report. 

Finding and Using the Report  

• In Actionstep, go to Reports > Billing > General. 

Then, refer to these articles for help generating and saving reports for future use:

• Reporting Overview
• Generating a Report
• Saving a Report Configuration

Available Filters 

Basic 

• Period: Provides options for a range of dates. This will control which items are used in the report figures. 
• Currency code: Select the currency you wish to see the results for. (Only displayed if you have multi-currency enabled.) 
• Group detail by: Allows the report to be grouped by Invoice date, Fee earner, matter, matter type or responsible lawyer. 

Advanced 

• Responsible lawyer: Select the responsible lawyers you want included in the report.  
• Client: Select the client/contacts you want included in the report.  
• Matter: Select the matters you want included in the report. 
• Matter type: Select the matter types you want included in the report. 
• Invoice number(s): Select the invoices you want included in the report. 
• Fee earner: Select the fee earners you want included in the report. 
• Show detail: Toggle this option to on to include specific invoices and allocation details. Otherwise, only summary tables will be displayed. 
• Show matter type summary: Toggle this option to on to include a table that sums fees, expenses, and totals per matter type. 
• Show responsible lawyer summary: Toggle this option to on to include a table that sums fees, expenses, and totals per responsible lawyer. 
• Show fee earner summary: Toggle this option to on to include a table that sums fees, expenses, and totals per fee earner (based on fee allocation). 
• Show client summary: Toggle this option to on to include a table that sums fees, expenses and totals per client. 
• Include draft invoices: Toggle this option to on if you want draft invoices to be included in the report. 

Report Output 

Depending on which Layout Options you selected for your report filters (on the Advanced tab), this report can include multiple tables. Each of these tables includes the following data: 

• For each report, the first column shows data relevant to the report type. 
• Fees:  Shows the value of fee/time entries allocated to the fee earner excluding tax. This will include fee allocations to fee adjustments, discounts, and any fees allocated to an originator. 
• Dis: Shows the value of expenses or disbursements excluding tax that are allocated to the fee earner. 
• Tax: Shows the tax amount for the fees and disbursement that have been allocated to the fee earner. 
• Total:  Shows the total of all the fees, disbursements, and tax allocated to the fee earner. 

Additional Notes   

This report shows the breakdown of fees by fee earner in relation to invoiced fees. To view a report showing a breakdown of fees by fee earner in relation to paid invoices, use the Fee Allocation per Payment report.