Trial Balance Report

In this article:

• Brief Description  
• Use Cases 
• Finding and Using the Report
• Available Filters
• Report Output
• Additional Notes

Brief Description  

The Trial Balance Report, by default, displays balances for all accounts that have been used in your Actionstep system.  

Use Cases 

You would use this report to see the balance of your accounts in your general ledger at any given time and be able to compare them to the balances on another date.

Finding and Using the Report

• In Actionstep, go to Reports > Accounting Reports > Financial.

Then, refer to these articles for help generating and saving reports for future use:

• Reporting Overview
• Generating a Report
• Saving a Report Configuration

Available Filters

• Trial Date: The trial date is an 'as at' date, meaning the account balances will display the balances on the selected date.
• Comparison Trial Date: The comparison trial date displays two additional report columns with the same properties as the Trial Date. This is useful to compare account balances at two points in time.
• Show zero value accounts: This option ensures that all accounts in the system are displayed, even if they do not have transactions against them on the given date(s). This can help confirm which accounts did not have balances or have not been used. 

Report Output

There are five columns that will appear in the report. The balances are displayed as credit or debit values, depending on the type of account and the balance as of the designated dates. Specific details correspond to the different accounts in your system. 

• Account: Shows the account number followed by the name of the account.  
• Trial Date Debit: Shows the balance of the account for the given Trial Date. Depending on the type of account, a debit could be a positive or negative balance.  
• Trial Date Credit: Shows the balance of the account for the given Trial Date. Depending on the type of account, a credit could be a positive or negative balance.  
• Comparison Date Debit: Shows the balance of the account for the given Comparison Date. Depending on the type of account, a credit could be a positive or negative balance. 
• Comparison Date Credit: Shows the balance of the account for the given Comparison date. Depending on the type of account, a credit could be a positive or negative balance.  
• Total row: Shows the totals for each report column. 

Additional Notes

T accounts help you understand debits and credits on different types of accounts in your general ledger. For example: