Customizing Your Accounting Terminology (Admin)

You can set up financial/accounting terminology in your system. Actionstep operates across multiple geographical regions and you may use terminology that differs from the default terminology. You can customize the terminology used in Actionstep to meet your own requirements in relation to financial information. 

To do this:

1. In Actionstep, go to Admin > Accounting. The Accounting page appears.
2. Click Edit in the Accounting preferences section. The Accounting System Preferences page appears.
3. In the Aliases / terminology section, change any of the following terms to match your preferences: 
   • Sales tax alias: Enter the wording used for sales taxin your country (usually Sales Tax, GST or VAT). 
     NOTE:  To change the tax number alias, go to Admin > Additional settings > Participant types. Then click Company (or Non-Individual) and change Tax number alias to the wording you need.
   • Check Alias: Enter your local spelling or word for check / cheque.
   • Sale Alias Singular and Plural: In their respective fields, enter the singular and plural forms for sale (e.g., Sale(s), Bill(s), Receivable(s), etc.)
   • Sales Menu Label: Enter the text you want to appear on the Accounting > Sales menu. 
   • Purchase Alias Singular and Plural: In their respective fields, enter the singular and plural forms for purchase (e.g., Purchase(s), Payable(s), Supplier Invoice(s), etc.)
   • Purchases Menu Label: Enter the text you want to appear on the Accounting > Purchases menu (e.g., Purchases, Payables, Supplier Invoices, etc.).
   • EFT Account No Alias: Enter the text you want to appear for EFT-related fields. 
4. Click Save to save your changes. 

NOTE:  Changing the Sale Alias and Purchase Alias wording in the above settings will only change the menu names under the Accounting menu. It will not change the Billing menu or menus under Billing:

NOTE:  If you are based in Australia where invoices should be referred to as tax invoices and not sales invoices, you can change the related menu names to reflect this. 

To do this:
1. Go to Admin > Users & Permissions > Menu permissions. 
2. In the Menu Name list, click the icon next to Actionstep_Main_Menu and choose Edit Menu Items. 
3. Change the Billing label to your preferred wording and Save your changes.

You will also need to change the sale/purchase types to Tax Invoice. To do this, go to Admin > Additional Settings > Sale/Purchase Types.

Related Articles:

• Configuring Your Billing Settings (Admin)
• Configuring Your Menu Permissions (Admin)