Trust / Client Account Ledgers Report

In this article:

• Brief Description
• Use Cases
• Finding and Using the Report
• Available Filters
• Report Output
• Additional Notes

Brief Description

This report shows an account ledger using credits and debits from a client's perspective. It shows the chronological order of all financial postings related to a specific matter, including the running balances.

Use Cases

This report is useful for viewing the debits and credits made against a particular trust / client account. 

In the UK, this report is also a requirement of the Solicitors Regulation Authority (SRA). It includes all firm transactions.

Finding and Using the Report

In Actionstep, do one of the following:

• Go to Reports > Trust / Client Reports > Reports List > General.
• View a matter and click the Reports menu icon.

Then, refer to these articles for help generating and saving reports for future use:

• Reporting Overview
• Generating a Report
• Saving a Report Configuration

Available Filters

• Period: Choose the timeframe for the report. You can click the drop-down and choose some pre-defined periods, or select Custom period and enter your own date range. Review and / or enter your dates in the accompanying date fields. 
• Trust / Client account: Choose one or more trust / client accounts you want included in the report. 
• Matter: Choose the matters you want included in the report. If you select All, all matters will be included. (Select Show closed matters to include those matters that are already closed.) 

Report Output

A table is created for each matter that shows the following information about its associated trust / client account: 

• Matter: Shows the matter ID and name. 
• Client and Address: Shows the client's name and address. 
• Date: The first date represents the date the receipt or payment was entered. The second date is the date received or date paid (i.e., transaction date). For UK users, only one date is listed—the date the item was entered.
• Reference  / Payment Method: The Reference shows the receipt number ID or payment number ID. Payment Method shows the payment method on how funds were received (for a receipt). For a payment, shows the actual payment method (e.g., EFT or check, including the check number).
• Paid to / Received from / Journal to / From Reason: Shows the transaction details.
• Debit Amount: Shows the amount paid out.
• Credit Amount: Shows the amount received.
• Balance: Shows the running balance. This should equal Trust / Client Balance as at the end date of the report. 

Additional Notes

This report shows the individual ledger balances for selected matter and does not include an overall trust / client ledger balance for all matters.